Start with the supplied facts.
The notes and rates below are fictional training material. They give the assistant a defined job and a price for each item.
Site notes
Replace two damaged gate hinges using the existing fixing points. Allow 1.5 hours of labour and one call-out. Confirm hinge size and type before ordering.
Price list
Replacement hinges: A$30 each. Labour: A$100 per hour. Call-out: A$40. These rates exclude GST; add 10% GST to the subtotal.
Excluded work
No gate replacement, post replacement or painting. No extra work without a separate decision.
Give the assistant a complete instruction.
We’re preparing a customer quote for the gate repair described in these notes. Use only the supplied scope, quantities and price list. Show each item, its calculation and amount. Add the supplied 10% GST after the subtotal. Keep excluded work out of the price. Flag the hinge details that need confirmation. Return a scope summary, itemised table, total including GST and questions for me to check.
Compare the draft with the original notes.
The example draft below organises the supplied facts. It still needs review before it becomes a customer quote.
Scope: replace two damaged gate hinges using the existing fixing points. Allow 1.5 hours of labour and one call-out. Gate replacement, post replacement and painting are excluded.
| Item | Calculation | Amount |
|---|---|---|
| Replacement hinges | 2 × A$30.00 | A$60.00 |
| Labour (hours) | 1.5 × A$100.00 | A$150.00 |
| Call-out | 1 × A$40.00 | A$40.00 |
| Subtotal | A$250.00 | |
| GST at 10% | A$25.00 | |
| Total including GST | A$275.00 | |
Confirm before sending: check the hinge size and type against the quoted item. Review the labour allowance for the job.
Check the scope, figures and open questions.
The scope matches the notes.
The draft includes two replacement hinges. It has not added a new gate, new posts or painting.
The numbers reconcile.
A$60 for hinges, A$150 for labour and A$40 for the call-out total A$250. GST is A$25, giving A$275 including GST.
Missing details stay visible.
The hinge size and type are still questions to resolve. If the confirmed parts or labour differ, update the source and calculate the quote again.
Keep the instructions for the next job.
Save the prompt with your quote format. For the next customer, replace the site notes and price list. Run the prompt again and check the new draft against those sources.