AI workshops for sport and recreation businesses: which training fits your bookings, enquiries and event admin?

You run a club, a venue or a recreation program, and the same messages arrive every week. A booking enquiry needs a reply. A member wants to know about fees. An event needs a run sheet, a roster and a confirmation email. An AI workshop suits a sport or recreation business when it is built around one repeated task, using your own source material and a reviewable output you check before it goes out. Our public Sunshine Coast workshop gives you four hours to work on one repeated business task. For private training, we scope the session around your team's tasks, experience and location.

Key takeaways

• Bring one repeated task, such as a booking enquiry, a member reply or an event admin document. Your business task determines the training example. AI tools are increasingly used in non-professional leisure sport activities. 1
• The five inputs are Context, Task, Source, Rules and Output. Source supplies the notes, documents or approved facts for that job, which is where your own club information goes.
• The public workshop runs four hours in person at A$495 including GST per person, capped at 15 paid attendees. The date and venue are to be announced.
• You test the workflow on a safe example and check every name, date and figure against the information your business supplied.
• Private onsite training runs at your workplace across South East Queensland, with a fixed quote after a scoping conversation.

Which sport and recreation tasks are worth bringing to an AI workshop?

Bring the task you repeat and dislike. Your business task determines the training example, so a booking enquiry reply produces a booking enquiry workflow, and an event confirmation letter produces an event confirmation workflow.

Pick a specific piece of work: a reply to one membership question, a confirmation for one court booking or a schedule note for one weekend fixture. Bring the information that task needs, such as your fee list, your session times and your standard conditions.

AI tools are increasingly used in non-professional leisure sport activities. 1 AI is applied across numerous aspects of sport, including pre-game, game and sport business segments. 2 The sport business side is where a club's admin work sits, and that is the side we build workflows for.

How do five inputs turn a member enquiry into a reviewable draft?

The five inputs give the AI assistant your business context, the job, your source material, your limits and the shape of the finished draft. We build training around your business tasks, source material and the output you need.

The five inputs are Context, Task, Source, Rules and Output.

• Context describes the business, customer and situation. For a club, that is who you are, who is asking and what they already know.
• Task names the job the AI assistant needs to do, such as draft a reply to a junior membership enquiry.
• Source supplies the notes, documents or approved facts for that job. Your fee schedule, your season dates and your ground rules go here.
• Rules set the limits and identify missing information to flag. Keep supplied prices unchanged and flag anything the member has not told you.
• Output describes the format and information the finished draft needs to contain, such as a short email with the fee, the start date and one next step.

If the job includes several stages, choose the drafting step first. You can build the instructions for that step without connecting every system in your club.

What happens in the four-hour public workshop on the Sunshine Coast?

You spend four hours in person building an AI workflow for one repeated business task, on your own laptop, with hands-on help.

You keep the instructions and the example you tested during the session. Take them back to the club and run them on the next enquiry that lands. You can join the waitlist for the public workshop while the date is confirmed.

How do you check an AI draft before it reaches a member or customer?

You check the output against the information your business supplied. Participants test the workflow on a safe example and check the result against their source material during the session, so the checking habit is built before the workflow goes near a real member.

Compare names, dates, figures and claims with your source. Recalculate totals. Check that the draft answers the request and stays within your scope. The person responsible for the work approves the final version. Keep supplied prices unchanged and flag missing information.

We build workflows this way in our own work. We helped automate Radiant Roof Repairs' internal processes using AI. We used AI to automate SEO, enquiries and admin for Glen House Homoeopathy. In our own business, Searchmaxxed, we built AI workflows for creating blog posts, doing SEO and preparing custom proposals.

How does private AI training work for a club or venue team?

We bring private AI training to your workplace and build the session around the tasks your team repeats. We help your team agree on the source material, instructions and review process for a repeated task, so the front desk, the coordinator and the committee work from the same instructions.

Private onsite AI training is available on the Sunshine Coast and in Brisbane, Gold Coast, Ipswich, Noosa, Moreton Bay, Logan, Redlands, Toowoomba and Gympie. Sunshine Coast onsite training covers Maroochydore, Caloundra, Mooloolaba, Buderim, Birtinya, Nambour and Coolum.

Private training takes place at the team's workplace. A fixed quote follows a conversation about the team's tasks, location and experience. Team size, session length and travel determine the private-training price. Private sessions are scoped for roughly 4–20 people, and larger teams can be split across sessions. Each person brings the laptop they will use afterwards, and tool and account requirements are confirmed during scoping. Private AI training starts with that scoping conversation.

What do published reports say about AI in sport and recreation?

Published reporting describes AI spreading through the whole sport industry rather than one corner of it.

Sport is a multi-billion dollar industry that touches virtually every corner of the world. 3 The adoption of Artificial Intelligence and various Machine Learning and Deep Learning technologies in the sport industry is one of many examples of that change. 4 It is affecting all stages of the sports life-cycle and all the actors involved. 5

The global artificial intelligence sports market was worth $1.8 billion in 2021 and is forecasted to reach $19.9 billion by 2030, with a total Compound Annual Growth Rate of 30.4%. 6 Prompted with data about players' past performance and current physical state, predictive models can be used to assess their future potential and market value, and help managers and sport clubs make decisions about player signings and trades. 7 Officiating technologies are constantly being improved to enable more efficient and precise decision-making. 8

Those applications sit with elite teams and governing bodies. The bookings, enquiries and event admin in a local club sit with you, and that is the work we build training around.

How is a hands-on workshop different from an online AI-in-sport course?

An online course teaches the field. Our workshop builds one workflow on your own task, on your own laptop.

Online courses also address the ethical, legal and governance challenges involved in using AI in sports, with a forward-looking view that includes robotics, cognitive tools and innovation hubs. 14 That is a different job from ours. We teach business owners and teams how to use AI on the work their business repeats, and we help you build and test a workflow you can use again.

How do you join the next workshop or arrange training for your team?

Join the waitlist for the public workshop, or send an enquiry for private training at your workplace.

After your enquiry, we discuss your team's tasks, location and experience. We agree on the training scope and prepare a fixed quote. Team size, session length and travel determine the price.

If your club sits outside our onsite areas, you can travel to the Sunshine Coast for our public workshop. People from other areas do exactly that. Start at Sunshine Coast AI Workshops or see how we scope training for other industries.

Frequently asked questions