AI Workshops for Event Businesses: Which Training Handles Supplier Briefs, Proposals and Event Admin?

You run the same jobs every week. A supplier brief for a marquee hire. A proposal for a wedding client. A post-event reconciliation nobody wants to write. Training only pays off when it fixes one of those jobs. Choose AI training built around one repeated event task, a supplier brief, a client proposal or an event admin document, using your own source material, so you leave with a workflow you can run again and check. We build training around your business tasks, source material and the output you need. Our public Sunshine Coast workshop gives you a full day to put AI to work across your business.

Key takeaways

• Pick one repeated event task, a supplier brief, a client proposal or a post-event admin document, and let it set the training example. We teach business owners and teams how to use AI on the work their business repeats, and your business task determines the training example.
• The workflow is built from five inputs: Context, Task, Source, Rules and Output.
• You test the workflow on a safe example and check the draft against the information your business supplied.
• The public workshop runs a full day in person, costs A$495 excluding GST per person, caps at 15 paid attendees, and you keep the workflow you build.
• Private training runs at your team's workplace across South East Queensland, with the scope agreed before a fixed quote.

Which event tasks should an AI workshop cover for your business?

The task your business repeats. We teach business owners and teams how to use AI on the work their business repeats, and we work with business owners and teams across industries. Your business task determines the training example.

Pick a specific piece of work: one supplier brief for one event, one reply to one client enquiry, or one run sheet for one booking. Bring the information that task needs.

If the job runs across several stages, choose the drafting step first. You can build the instructions for that step without connecting every system in your business.

How do five inputs turn a supplier brief into a reviewable draft?

They describe the job so the assistant has your context, and they give you something to check the draft against. The five inputs are Context, Task, Source, Rules and Output.

• Context describes the business, customer and situation.
• Task names the job the AI assistant needs to do.
• Source supplies the notes, documents or approved facts for that job.
• Rules set the limits and identify missing information to flag.
• Output describes the format and information the finished draft needs to contain.

Written out for a supplier brief, that reads something like this. We're an event business briefing a hire supplier for a client function. Turn the supplied site notes and booking details into a draft brief. Use only these notes, the venue measurements and the attached requirements list. Keep the supplied figures unchanged and flag missing information. Return a scope summary, an itemised table of requirements, delivery and pack-down times, and questions for me to check.

Prompting AI effectively, working with the tool across several rounds, and applying platforms built for event planners are all part of AI training for the industry. 1 The five inputs give you a repeatable way to do the first two on your own material.

How do you check an AI-drafted proposal before a client sees it?

Against the information your business supplied. We help you build and test a workflow you can use again, and you check the output against what you gave it.

Compare names, dates, figures and claims with your source. Recalculate totals. Check that the draft answers the request and stays within your scope. Keep supplied prices unchanged and flag missing information. The person responsible for the work approves the final version.

Participants test the workflow on a safe example and check the result against their source material. Responsible and transparent use of AI in events is part of the professional conversation around this work. 2 A review step you can name and repeat is how that holds up under a client deadline.

What happens in the full-day Sunshine Coast workshop?

You build on your own laptop with hands-on help, and you keep the instructions and the example you tested during the session.

Bring one task that wastes your time, and bring the material that task needs. You can register now for the workshop now.

Can we train your events team at your own workplace?

Yes. We bring private AI training to your workplace, and private training takes place at the team's workplace.

We scope private training around your team's tasks, experience and location. We help your team agree on the source material, instructions and review process for a repeated task, so coordinators, sales and admin build workflows they can use together.

Private onsite AI training is available on the Sunshine Coast and in Brisbane, Gold Coast, Ipswich, Noosa, Moreton Bay, Logan, Redlands, Toowoomba and Gympie. Sunshine Coast onsite training covers Maroochydore, Caloundra, Mooloolaba, Buderim, Birtinya, Nambour and Coolum.

Private sessions are scoped for roughly 4 to 20 people. Larger teams can be split across sessions. Each person brings the laptop they will use afterwards, and tool and account requirements are confirmed during scoping.

How does a hands-on workshop compare with event-industry AI certificate courses?

They cover different ground. A certificate program teaches the field. Our workshop builds one workflow on your material.

Certificate programs are built to give meeting professionals practical skills for designing event experiences 12 and take participants into applied use of AI in the profession. 13 If you want the broad map of the field, take one. If you want a supplier brief drafted the same way every time by Monday, build the workflow instead.

What AI work have we implemented for other businesses?

We build the same kind of workflows in our own business and for clients.

• We helped automate Radiant Roof Repairs' internal processes using AI. You can see how that applies across trades on our roofing and plumbing and electrical pages.
• In our own business, Searchmaxxed, we built AI workflows for creating blog posts, doing SEO and preparing custom proposals.
• We used AI to automate SEO, enquiries and admin for Glen House Homoeopathy.

More examples by sector sit on our industries pages, including real estate and accounting and bookkeeping.

How do you join the next workshop or request a team quote?

Register now for the public workshop, or send an enquiry for private training.

After your enquiry, we discuss your team's tasks, location and experience. We agree on the training scope and prepare a fixed quote. Team size, session length and travel determine the price.

People from other areas can travel to the Sunshine Coast public workshop. The date is Wednesday 7 October 2026 and the venue is Avani Mooloolaba Beach Hotel, The Cove room. Start at our home page or go straight to the registration.

Frequently asked questions