AI Workshops for Not-for-Profit Organisations: Public Workshop or Private Onsite Training?

Your team writes the same member email every month. Someone rewrites the same grant section every funding round. The same admin document gets typed from scratch each time. Not-for-profit teams can bring one repeated task, a member email, a grant section or an admin document, to our public Sunshine Coast workshop or to private onsite training at their own workplace, and leave with a written AI workflow they have tested and can use again. We build training around your business tasks, source material and the output you need. Our public Sunshine Coast workshop gives you four hours to work on one repeated business task.

Key takeaways

• Bring one repeated task, a member email, a grant section or an admin document, and that task becomes the training example.
• Five inputs, Context, Task, Source, Rules and Output, turn that task into written instructions the team can run again.
• You check every draft against the source material your organisation supplied before it leaves the office.
• The public workshop runs four hours in person at A$495 including GST per person, with a maximum of 15 paid attendees.
• Private training runs at your own workplace, with a fixed quote after a conversation about tasks, location and experience.

Which not-for-profit tasks belong in an AI workshop?

The work your organisation repeats. We teach business owners and teams how to use AI on the work their business repeats, and your task determines the training example.

Pick a specific piece of work: the welcome email one new member receives, one section of one grant application, or the monthly report one committee reads. Bring the information that job needs. Past examples, approved wording, figures, the document you copy from each time.

If the job runs through several stages, start with the drafting step. You can build instructions for that step without connecting every system your organisation uses.

How do five inputs turn a member email or grant draft into instructions you can reuse?

By describing the job in writing, one part at a time. The five inputs are Context, Task, Source, Rules and Output.

• Context describes the business, customer and situation.
• Task names the job the AI assistant needs to do.
• Source supplies the notes, documents or approved facts for that job.
• Rules set the limits and identify missing information to flag.
• Output describes the format and information the finished draft needs to contain.

Written out for a grant section, that reads as an organisation and a funder, the job of drafting one section, the program notes and approved figures the section draws on, an instruction to use only those notes and flag anything missing, and a required structure with word count. We help you build and test a workflow you can use again, so the same five inputs run the next round.

How do you check an AI draft before it reaches members, your board or a funder?

Against the information your organisation supplied. You check the output against your own source material, and every participant tests their workflow on a safe example and checks the result the same way.

Compare names, dates, figures and claims with your source. Recalculate totals. Check that the draft answers the request and stays within your scope. The person responsible for the work approves the final version.

When the draft states something your source does not support, point to that claim. Supply the missing fact, or ask the assistant to leave it as a question for you. Check the next draft for the same problem.

What happens at the public Sunshine Coast workshop, and what does the A$495 ticket include?

Four hours in person, working on one repeated business task on your own laptop with hands-on help. You keep the instructions and the example you tested during the session.

You leave with the written instructions and the tested example in hand. Run them on your next member email or grant section, then check the draft before it goes out. People from other areas can travel to the Sunshine Coast public workshop.

How does private onsite AI training work for a not-for-profit team?

We bring private AI training to your workplace and scope it around your team's tasks, experience and location. After your enquiry, we discuss those three things, agree on the training scope and prepare a fixed quote. Team size, session length and travel determine the price.

Sessions are scoped for roughly 4–20 people. Larger teams can be split across sessions. Each person brings the laptop they will use afterwards, and we confirm tool and account requirements during scoping.

In the session, we help your team agree on the source material, the instructions and the review process for a repeated task, so everyone runs the same workflow the same way.

Private onsite AI training is available on the Sunshine Coast and in Brisbane, Gold Coast, Ipswich, Noosa, Moreton Bay, Logan, Redlands, Toowoomba and Gympie. Sunshine Coast onsite training covers Maroochydore, Caloundra, Mooloolaba, Buderim, Birtinya, Nambour and Coolum. Request a team quote.

Should your organisation choose the public workshop or private onsite training?

One or two people with their own task go to the public workshop. A group that needs to agree on shared source material and a shared review process books private training at its own workplace.

If your team sits outside our onsite areas, you can also travel to the Sunshine Coast for our public workshop.

What AI implementation experience does this training come from?

Work we have done in real businesses, including our own. We helped automate Radiant Roof Repairs' internal processes using AI. We used AI to automate SEO, enquiries and admin for Glen House Homoeopathy. In our own business, Searchmaxxed, we built AI workflows for creating blog posts, doing SEO and preparing custom proposals. You can see how this applies across industries, including roofing, plumbing and electrical, real estate and accounting and bookkeeping.

Frequently asked questions